HC LLP is a fast-paced litigation boutique in the heart of North York. We are looking for a motivated and organized Legal Assistant to join our growing team.
Job Description
As a Legal Assistant at HC LLP, you will play a vital role in keeping our busy litigation practice running smoothly. This is a hands-on, client-facing position in a dynamic environment where no two days are the same.
Key Responsibilities include:
- Answering incoming calls from new and existing clients, providing professional first contact, and screening potential new matters
- Conducting new client intake: gathering facts, completing intake forms, running conflict checks, and opening new files
- Managing day-to-day office administration and file organization
- Assisting with basic legal research (using CanLII and other free resources)
- Preparing, formatting, and proofreading legal documents, correspondence, pleadings, affidavits, and motion materials
- Heavy document management using Adobe Acrobat Pro (PDF editing, redaction, Bates stamping, combining/splitting files, bookmarks, and OCR)
- Full proficiency in Microsoft Office: Outlook (email & calendar management), Word (mail merges, track changes), and Excel (scheduling, tracking, and simple data management)
- Scheduling court appearances, discoveries, mediations, and client meetings
- Electronic court filing and service through Ontario court portals
- Monitoring deadlines and maintaining an internal tickler system
- General office support and occasional reception coverage
Work Arrangement
- Onsite at our office: 5775 Yonge Street, Toronto, Ontario
- 7-8 hours per work day (full-time)
- Occasional evening or weekend overtime is expected in a fast-paced litigation firm (we always pay overtime hours)
- Opportunity to move to a hybrid schedule after successful training and probation
Candidate Requirements
- No prior legal experience or knowledge of the law is required – we will train you from scratch. We provide comprehensive hands-on training and ongoing mentorship so you can grow quickly in the litigation field.
- Strong computer skills are a must (Microsoft Office and Adobe Acrobat Pro proficiency required)
- Fluent English is fundamental to the job
- Exceptional task management and prioritization skills
- Ability to handle multiple deadlines in a fast-paced environment
- Fast response time and strong attention to detail
- Excellent team collaboration and communication skills
- Reliable, professional, and positive attitude
- Mandarin and Cantonese proficiency is a strong asset
- Fluency in macOS is an asset
What We Offer – You Choose Your Path
We believe in giving candidates real flexibility. You can join us as a full-time employee or as an independent contractor, whichever works best for you.
Option 1: Full-Time Employee
- Starting salary: $23 – $25 per hour (depending on any prior administrative or similar experience)
- All overtime hours fully paid
- Employer-paid CPP, EI, and health benefits
- 3-month probation period with clear goals
- Yearly performance review and salary increase opportunity
Option 2:Independent Contractor
- Rate: $26 – $28 per hour
- You can charge HST when applicable
- Complete flexibility, bill only for the hours you work
- No benefits or payroll deductions (simpler administration)
Both options respect the reality of litigation work: when files heat up, you get paid for the extra time.
Ready to apply?
Please send your resume to jhwang@hc-llp.ca, we review applications on a rolling basis and will contact candidates selected for interviews.
Grow with us